(Club Secretary is to complete worksheet as decided by the BOD to be the official record of the BOD Meeting)
1. Call to Order President
2. Roll Call Secretary
3. Approve Agenda Board
1. First Order of Business
a. Motion 1: The Board of Directors shall meet monthly
as follows:
1) Day _________________________
2) Time _________________________
3) Location _________________________
Motion 1 made by __________________________, seconded by ___________________.
Motion 1 Carried: Yes No
5. Action authorizing Charter Fee and Prorated Fees Payments to Kiwanis International
a. Point of Information: Charter Fee: Charter Fee ($100), paid by the Sponsoring Kiwanis Club, is provided to the New Club Builder for inclusion in the organization package to be sent to Kiwanis International along with the sponsoring agreement duly signed.
b. Kiwanis International Prorated Fee
Motion 2: At the request of the New Club Builder, Treasurer is authorized to draw a check a check for $ 26.15 per paid member payable to Kiwanis International in fulfillment of the Kiwanis International dues through March 31 2003. (see KI Pro-Rata Sheet)
Motion 2 made by __________________________, seconded by ___________________.
Motion 2 Carried: Yes No
c. District Dues: Waived by K-T District to April 1, 2003
6. Official Depository for Club Funds
a. Motion 3: The official depository for the club funds
shall be: _________________
___________________________________________________________.
Motion 3 made by ______________________, seconded by ________________________.
Motion 3 Carried: Yes No
7. Approval Signatures for Withdrawal of Funds
Motion 4:
a. Two signatures shall be required for withdrawal of funds
from the two club accounts,
Service Project and Administration. Three officers should be listed,
or
b. One signature shall be required for withdrawal of
funds from the 2 accounts, Service Project and Administration.
Signatures of at least two officers shall be listed.
Motion 4 made by __________________________, seconded by ___________________.
Motion 4 Carried: Yes No
Motion 5: Further, such signatures shall be
1)______________________________, 2) _____________________________,
and
3)_______________________________, if required.
Motion 5 made by __________________________, seconded by ___________________.
Motion 5 Carried: Yes No
8. Club Meetings
a. Motion 6: Club meetings shall be conducted on
[day] ______________________,
[time(s)] ____________________________________________________________,
at [location(s)] _______________________________________________________.
Motion 6 made by __________________________, seconded by ___________________.
Motion 6 Carried: Yes No
9. Charter Presentation Ceremony (Final date must be verified with the Governor)
a. Motion 7: The tentative date for the Charter Presentation
Ceremony shall be
(suggest 8 weeks from Charter Date: e.g., week of Oct. 22;
final date is contingent upon availability of Governor)
(day) ______________________, (time) ________________, at
(location) ___________________________________.
Motion 7 made by ________________________, seconded by _____________________.
Motion 7 Carried: Yes No
10. Adjourn President