Rules governing the 2007-2008 K-T District Scrapbook Contest: The purpose of this contest seeks to encourage all Kiwanis Clubs to keep a Scrapbook of each administrative year to preserve a permanent record of club activities. A banner patch will be awarded to all clubs who have met the scrapbook contest criteria that is listed below. Only scrapbooks that have completed ALL criteria will be awarded a patch. One scrapbook will be awarded the best overall.
The following criteria must be included: Monthly summary of club meetings with pictures Official minutes of regular and called board meetings Pictures of Kiwanians working in club service projects along with a narrative about project and Kiwanis involvement Pictures of Kiwanians working in club fund raising projects along with a narrative about the project and Kiwanis involvement Newspaper clippings, newspaper pictures and other publicity of club activities Pictures and narratives of Kiwanis involvement with K-Kids, Builders, Key and Circle K Clubs Pictures and narratives of assisting new clubs built Pictures and narrative of all convention and conferences attended (International, District and Mid-Year) Please include a page with the following information: Official Club Name, City and State, Kiwanis District and Division, List of Officers and Directors
NO MATERIAL SHALL BE USED FROM A PREVIOUS YEAR PRIOR TO THE DISTRICT CONVENTION.. USE YOUR OWN INITIATIVE.
Judging of the best overall scrapbook must have all the above criteria and will be judged On the following point system: Maximum Points A. Club meeting contents - 10 B. Local initiative - 10 C. Newspaper clippings and photographs - 10 D. Local club photographs - 10 E. All service projects - 15 F. Fund raising projects - 15 G. Kiwanis involvement with sponsored youth - 20 H. Convention attendance and activity (District, Mid-Year, and International) - 10
Entries shall be brought to the room being used as the District Office and placed on the table designated for scrapbooks at the District Convention in Kingsport, Tennessee by 9:00 p.m. on Friday, August 8, 2008. Tables will be set up for viewing and they will remain on display during the convention. Judging will be completed after the opening session and awards will be presented during the convention. The Scrapbooks may be picked up on Sunday morning.
Direct ALL Inquiries to: Marketing and Public Relations Chairman Tom Mattingly.
Chairman of Marketing and Public Relations Thomas J. "Tom" Mattingly 6715 Deane Hill Drive Knoxville, TN 37919 865-588-5687 (Home) 865-414-6218 (Work) Northside Knoxville # 03336 tjmshm@comcast.net
Marketing and public relations are essential for a successful Kiwanis Club. Through marketing we "sell" Kiwanis; this helps recruit new members and gain partnerships for our service to children. Through positive public relations a club informs the public of Kiwanis' excellent work while boosting the morale of club members. With so many choices for community involvement it is important to consistently communicate the unique Kiwanis story. Marketing and public relations affects both a club's external and internal relationships.
The Primary Marketing and PR Goal for 2007-08: Motivate every club to select a public relations chair, or designate an officer who will assume this responsibility. Most clubs have a member interested in writing or photography. If not, make such a person your next prospective member!
Use the available materials. Kiwanis International has excellent marketing and pr materials. Call 1 800-KIWANIS, ext. 1215 or find the available list on the club web site: www.kiwanis.org. The Public Relations Handbook is a concise guide with many ideas adaptable to any club. Many materials are free of charge. The Handbook, sample press release, club brochure and stationary templates, and other materials are available on a $12 CD from the Kiwanis Family Store. Up to 15 copies of a 12 page marketing kit are available free; this is a good resource for recruitment of members or for presentation to corporate sponsors.
Participate in District Contests The KT District Directory and Guidebook contains judging criteria for the Club Bulletin Contest, Club Brochure Contest and Scrapbook Contest. A banner patch is awarded to all clubs who meet the scrapbook contest criteria with one scrapbook awarded the best overall. A CD scrapbook may also be entered! Overall best in the district brochure and bulletin contests are entered in the International Contest.
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