Position applying for: (Check One)
_____ Governor
_____ Lt. Governor East 2006-2007
_____ Lt. Governor West 2006-2007
_____ Secretary/Treasurer
_____ Bulletin Editor
Name:
School:
Year in School:
Home Address:
Home Phone:
School Address:
School Phone:
Cell Phone:
Email Address:
AIM Address:
Why do you think you would fulfill the requirements for the desired office?
Personal Background (Activities, Clubs, etc.)
Kiwanis Family Experiences/Background/Leadership Experiences
In completing and submitting this application I am confirming that I have read and agree with the service agreement.
Applicants for the above positions, to be appointed by the Kiwanis Kentucky-Tennessee District board, should complete the above application and submit it via email to all of the following individuals prior to Friday, March 24, 2006. The nomination/self-nomination process will be closed at that time.
Chad Taylor, Governor, Kentucky-Tennessee
District of Circle K International - taylorc1@nku.edu
Mark Garman, Governor, Kentucky-Tennessee District of Kiwanis
International - markg620@aol.com
Dr. Glen Kleine, District Administrator, Kentucky-Tennessee District
of Circle K International - kleine@chpl.net
The following contract is agreed to by all members of this district who wish to serve as Governor. It is understood that failure to observe the following agreement will result in possible removal from office in accordance with the Circle K International Constitution and Bylaws and the Kentucky-Tennessee District Bylaws. This contract outlines the minimum performance requirements that the Governor must maintain to remain in office.
The Governor agrees to do the following during his/her term of office:
Abide by, fulfill, and enforce all policies and procedures as set forth in the Constitution and Bylaws, Policy Code, District Bylaws and any Kiwanis District Procedures pertaining to the operation of the Circle K District.
Perform all duties and responsibilities as specified by the International Bylaws, Article VI, Section 6 and the current District Bylaws and Policy Code.
Attend the Kentucky-Tennessee District Convention, the Circle K International Convention, the Kiwanis District Convention and Mid-Year Conference, Key Club District Convention, and all duly called meetings of the district board of officers.
Attend the International Governor and Administrator Training Conference, April 6-9, 2006.
Make no less than one visit to each division.
Coordinate and facilitate District Officer Training Conference (April, 2006) in cooperation with the immediate past governor.
Schedule and preside at, at least five, meetings of the district board of officers.
Produce and distribute a newsletter to all district board members on a monthly basis.
Produce and insure distribution of a governor's newsletter or article in the district publication, at least once each quarter.
Submit an article for the Kiwanis district publication at least once each quarter.
Submit expense reimbursement requests to the Assistant District Administrator within thirty days of incurring expense.
Structure committees, assign committee chairs, and supervise all district committee activities.
Complete and submit all reports required by the Circle K International Board including monthly Governor's reports and Liaison Visit Assessment Reports.
Monitor progress of all district board members and offer advice and counsel as appropriate.
Communicate with the board of officers, the counseling International Trustee, the District Administrator, and the Circle K International Administrator, to keep them fully informed of district activities.
Maintain files with proper documentation and submit them to the Governor-Elect at the new board training conference.
Assist the newly elected Governor in the training of the new board of officers.
Work with the District Secretary-Treasurer, the District Administrator, and the Assistant District Administrator in preparing the annual budget, the convention budget, and any other necessary budgets of the district.
Send replies to questions and requests within seven days of their receipt.
Within the first month of office, correspond with the Kiwanis Family counterparts.
Ensure that plans for the district convention are made and executed including advising district officers of their responsibilities.
Appoint an On-To-International-Convention (OTIC) Chairperson for promotion of the International Convention.
Ensure that other district officers are satisfactorily performing their assigned duties.
Promote all international programs such as the Service Initiative, Community Service and Awareness Week, and Circle K Week.
Remain active in home club.
The following contract is agreed to by all members of this district who wish to serve as Lt. Governor. It is understood that failure to observe the following agreement will result in possible removal from office in accordance with the Circle K International Constitution and Bylaws and the Kentucky Tennessee District Bylaws. This contract outlines the minimum performance requirements that the Lt. Governor must maintain to remain in office.
The Lt. Governor agrees to do the following during his/her term of office:
Abide by, fulfill, and enforce all policies and procedures as set forth in the Constitution and Bylaws, Policy Code, District Bylaws and any Kiwanis District Procedures pertaining to the operation of the Circle K District.
Perform all duties and responsibilities as specified by the
current District Bylaws and Policy Cody.
Attend the Kentucky-Tennessee District Convention, International
Convention, and all official Kiwanis events in those Kiwanis divisions
assigned to me, and all duly called meetings of the district board
of officers.
Attend the Kentucky-Tennessee District Officer Training Conference in April 2006.
Make no less than two visits to each club in the division.
Produce and insure distribution of a Lt. Governor's newsletter or article in the district publication, at least once each quarter.
Submit expense reimbursement requests to the Assistant District Administrator within thirty days of incurring expense.
Complete and submit all reports required by the District Governor including monthly District Officer reports and Board Meeting Reports.
Monitor progress of all club officers and offer advice and counsel as appropriate.
Communicate with the Governor and District Administrator to keep them fully informed of district activities.
Maintain files with proper documentation and submit them to the incoming Lt. Governor at the new board training conference.
Send replies to questions and requests within seven days of their receipt.
Establish communication with the corresponding Kiwanis and Key Club Lt. Governors.
Promote interclub meetings within the division.
Hold at least one divisional rally.
Coordinate efforts to build new Circle K clubs, and reactivate weak clubs, in cooperation with the Kiwanis Lt. Governor and sponsoring Kiwanis clubs.
Promote all international programs such as the Service Initiative,
Community Service and Awareness Week, and Circle K Week.
Remain active in home club.
The following contract is agreed to by all members of this district who wish to serve as Secretary/Treasurer. It is understood that failure to observe the following agreement will result in possible removal from office in accordance with the Circle K International Constitution and Bylaws and the Kentucky-Tennessee District Bylaws. This contract outlines the minimum performance requirements that the Secretary must maintain to remain in office.
The Secretary/Treasurer agrees to do the following during his/her term of office:
Abide by, fulfill, and enforce all policies and procedures as set forth in the Constitution and Bylaws, Policy Code, District Bylaws and any Kiwanis District Procedures pertaining to the operation of the Circle K District.
Perform all duties and responsibilities as specified by the
current District Bylaws and Policy Code.
Attend the Kentucky-Tennessee District Convention, the Circle
K International Convention, and all duly called meetings of the
district board of officers.
Attend the Indiana District Officer Training Conference in April 2006.
Within thirty days after meetings of the board of officers and District Convention, distribute copies of the proceedings and/or minutes.
Compile and distribute a district directory containing the names, addresses, and telephone numbers of all district officers and club presidents twice a year.
Establish and maintain a schedule of regular mailings to the clubs within the district containing information on district operation, upcoming events, and other information critical to the operation of the clubs.
Submit all name and address changes of district officers to the International Office within ten days of receipt of this information
Produce and insure distribution of a Secretary's newsletter or article in the district publication, at least once each quarter.
Submit expense reimbursement requests to the Assistant District Administrator within thirty days of incurring expense.
Complete and submit all reports required by the District Governor including monthly District Officer reports and Board Meeting Reports.
Maintain files with proper documentation and submit them to the incoming Secretary/Treasurer at the new board training conference.
Maintain accurate records of all club monthly reports submitted.
Issue a call for district dues, advising clubs where to send dues payments and membership report forms, and the amount of dues.
Maintain accurate records of all dues payments unless otherwise dictated by the Kiwanis District Board.
Assist the Governor and District Administrator in the preparation of the annual budget, the convention budget, and any other necessary budgets of the district.
Maintain an accurate system of expense reimbursement, expense ledger entries, and monitoring of budget amounts to insure all expenses are within the budget, unless the Kiwanis District Board places these duties upon another individual.
Submit a written report of income and expenses at each meeting of the district board of officers and at the District Convention.
Assist the District Administrator in compiling a fiscal year-end report as soon as possible after the close of the year unless otherwise dictated by the Kiwanis District Board.
Report by August 1, 2006 the amount of district dues, collection procedure, and date of pro-rating of dues (if applicable) to the International Office.
Assist club treasurers in developing and maintaining sound
club budgets and accounting practices.
Send replies to questions and requests within seven days of their
receipt.
Within the first month of office, correspond with the Kiwanis Family counterpart.
Promote all international programs such as the Service Initiative, Community Service and Awareness Week, and Circle K Week.
Remain active in home club.
The following contract is agreed to by all members of this district who wish to serve as Bulletin Editor. It is understood that failure to observe the following agreement will result in possible removal from office in accordance with the Circle K International Constitution and Bylaws and the Kentucky Tennessee District Bylaws. This contract outlines the minimum performance requirements that the Bulletin Editor must maintain to remain in office.
The Bulletin Editor agrees to do the following during his/her term of office:
Abide by, fulfill, and enforce all policies and procedures as set forth in the Constitution and Bylaws, Policy Code, District Bylaws and any Kiwanis District Procedures pertaining to the operation of the Circle K District.
Perform all duties and responsibilities as specified by the current District Bylaws.
Attend the Kentucky-Tennessee District Convention, the Circle K International Convention, and all duly called meetings of the district board of officers.
Attend the Kentucky-Tennessee District Officer Training Conference in April 2006.
Publish and distribute at least five issues of the Kentucky-Tennessee, Running Through the Gates, to clubs in good standing, the District Board, district committee members, District Administrator, International Trustee, Kiwanis Governor, Key Club Governor, and others deemed necessary by the District Board.
Encourage clubs to submit articles for publication in the Kentucky-Tennessee Publication.
Assist club bulletin editors in developing and maintaining quality newsletters and websites.
Submit articles and pictures to the Circle K International Magazine Editor, and any other International Officers who request pictures of the Kentucky-Tennessee District.
Complete and submit all reports required by the District Governor including monthly District Officer reports and Board Meeting Reports.
Maintain files with proper documentation and submit them to the incoming Bulletin Editor at the new board training conference.
Send replies to questions and requests within seven days of their receipt.
Within the first month of office, correspond with the Kiwanis Family counterparts.
Promote all international programs such as the Service Initiative, Community Service and Awareness Week, and Circle K Week.
Remain active in home club.
As a district officer you will be required to attend these district meetings and events (not comprehensive):
April 2006International Governor and Administrator Training Conference (Governor only)April 2006District Officer Training ConferenceAugust 12, 2006Kiwanis District Convention, Chattanooga, TNAugust 12-15, 2006Circle K International Convention, Boston, MAFebruary 2007District ConventionApril 2007K-T District Key Club District Convention (Governor only)
As a district officer, you will be expected to spend approximately
5-10 hours per week on Circle K related work. This work will generally
take the form of the following tasks:
Home club meetings, projects, and events
Communicating with club, district, and international officers
Completing monthly reports
Writing newsletters or articles for the District newsletter
Communicating with Kiwanis Family counterparts
Building new clubs
Visiting clubs in the District
Preparing for District Board Meetings
As a district officer you will be reimbursed, from the Circle
K district budget, for the following items, to a maximum dollar
limit specified in the District Budget:
Postage
Copying
Phone Calls
Travel
Divisional rally expenses
District Convention and conferences registrations
A portion of the International Convention expenses
The following resources will be needed for you to fulfill your
district officer position:
Phone
Email access