This Policy and Procedures Manual is intended to serve as a guide for the administration of the Kentucky-Tennessee District of Kiwanis International. It is a supplement to the District Bylaws and the Bylaws of Kiwanis International. In the event of any conflict between these policies or procedures and the Bylaws of the Kentucky-Tennessee District or Kiwanis International, The Bylaws shall prevail.
These policies and procedures, once adopted, shall remain in effect until amended or revised, in whole or in part, by the K-T Kiwanis District Board of Trustees.
A Policy is basic principle by which the Board of Trustees and the District Office guide the affairs of the Kentucky-Tennessee District of Kiwanis International.
A Procedure is the established method or manner in which the Policies are to be implemented.
Click on the major sections below to go to the specific policies and procedures
105.00 DISTRIBUTION AND AMENDMENT - POLICIES AND PROCEDURES
105.01 DISTRIBUTION:
105.02 DISTRIBUTION TO CLUBS AND MEMBERS:
105.03 REVISIONS AND AMENDMENTS:
105.04 SUBMITTING AMENDMENTS:
105.05 POLICY CONFLICT:
110.00 CANDIDATES FOR DISTRICT OFFICE - GOVERNOR AND GOVERNOR-ELECT POLICY:
110.01 QUALIFICATIONS FOR THE OFFICE OF DISTRICT GOVERNOR:
110.02 QUALIFICATIONS FOR GOVERNOR-ELECT:
110.03 SECRETARY-TREASURER:
110.04 ANNOUNCING OF CANDIDATES:
110.05 ANNOUNCING OF CANDIDATE AFTER MAY 1:
110.06 CAMPAIGNING:
110.07 VIOLATIONS OF POLICIES OR BYLAWS:
115.00 ELECTION OF DISTRICT GOVERNOR AND GOVERNOR-ELECT
115.01 DIVISION CAUCUS:
115.02 CONFERENCE ON NOMINATIONS:
115.03 PRESENTATION OF NOMINATING CONFERENCE REPORT:
115.03 NOMINATION OF GOVERNOR AND GOVERNOR-ELECT:
115.04 NOMINATIONS FROM THE FLOOR:
115.05 VOTING:
115.06 COMMITTEE ON ELECTION:
115.07 INSTALLATION OF DISTRICT OFFICERS:
115.08 VACANCIES IN OFFICE:
115.09 REMOVAL FROM OFFICE:
120.00 APPOINTED OFFICIALS
120.01 DISTRICT SECRETARY-TREASURER:
120.02 EDITOR OF THE K-T NOTES:
120.03 STANDING COMMITTEES:
125.00 ELECTION TO DIVISION OFFICE - LT. GOVERNOR & LT. GOVERNOR-ELECT.
125.01 DIVISION CONFERENCE:
125.02 COMPLIANCE WITH THE BYLAWS:
125.03. QUALIFICATIONS FOR THE OFFICE OF LT. GOVERNOR AND LT. GOVERNOR-ELECT:
125.04 CAMPAIGNING:
125.05 NOMINATION OF CANDIDATES:
125.06 VOTING:
125.07 VACANCIES IN OFFICE:
125.08 REMOVAL FROM OFFICE:
130.00 ATTENDANCE AT KIWANIS FUNCTIONS:
130.01 ATTENDANCE CHART:
130.02 ATTENDANCE CODE:
135.00 PAST GOVERNORS:
135.01 MEETINGS:
135.02 CHAIR:
135.03 DISTRICT CORRESPONDENCE:
135.04 DELEGATES-AT-LARGE:
140.00 KENTUCKY-TENNESSEE DISTRICT KIWANIS FOUNDATION, INC.
140.01 ACTIVITIES:
140.02 SOLICITATION:
145.00 POLITICAL ACTION COMMITTEE (PAC)
145.01 MEMBERSHIP:
145.02 SELECTION AND TERM:
145.03 RECORDS OF MEETINGS:
145.04 RECOMMENDATIONS:
145.05 DISTRICT CANDIDATE FOR INTERNATIONAL OFFICE:
150.00 THE K-T NOTES:
150.01 EDITOR:
150.02 PUBLICATION DATES:
150.03 DUE DATE FOR NEWS:
150.04 EDITING:
150.05 FORMAT:
150.06 PHOTOGRAPHS:
150.07 SOURCE OF NEWS:
150.08 ARTICLES TO SUBMIT:
150.09 ITEMS TO BE PUBLISHED:
150.10 CLUB AND DIVISION NEWSLETTERS:
155.00 ARCHIVES COMMITTEE:
155.01 MEMBERSHIP:
155.02 TERM:
155.03 DUTIES:
155.04 SOURCE OF INFORMATION:
155.05 PUBLICATION:
160.00 DISTRICT PROJECTS
163.00 DIVISION PROJECTS:
163.01 DEFINITION:
163.02 PRIOR APPROVAL:
163.04 FINANCIAL OBLIGATIONS:
165.05 THE DISTRICT OFFICE
170.00 SEXUAL HARASSMENT
170.01 MEMBER RESPONSIBILITY:
170.02 BEHAVIORAL SUGGESTIONS:
170.03 FEDERAL STATUTE:
170.04 NOTIFICATION OF COMPLAINT:
175.00 ALCOHOLIC BEVERAGES:
175.01 OFFICIAL FUNCTION DEFINITION:
180.00 INTER-CLUBS:
180.01 CRITERIA FOR INTER-CLUB CREDIT:
180.02 RECOGNITION:
185.00 NEW CLUB BUILDING:
185.01 PLANNING FOR NEW CLUB BUILDING:
185.02 TRAINING FOR NEW CLUB BUILDERS:
185.03 MEMBERSHIP:
185.04 EXPENSE REIMBURSEMENT:
205.00 DISTRICT CONVENTION - GENERAL
206.00 DISTRICT CONVENTION - INVITATION AND SELECTION
207.00 DISTRICT CONVENTION - PLANNING SCHEDULE
208.00 DISTRICT CONVENTION - REGISTRATION AND FEES
209.00 DISTRICT CONVENTION - HOUSE OF DELEGATES
210.00 DISTRICT CONVENTION - OFFICER INSTALLATION
211.00 DISTRICT CONVENTION - FINANCIAL RESPONSIBILITY
212.00 DISTRICT CONVENTION - BOOTHS
220.00 MIDWINTER BOARD MEETING
225.00 INTERNATIONAL CONVENTION
DISTRICT DINNER/RECEPTION
230.00 DELEGATES-AT-LARGE
235.00 PROTOCOL
240.00 FLAG DISPLAY
305.00 COMMITTEE ON FINANCE AND FUND RAISING
310.00 REIMBURSEMENTS - DISTRICT BOARD OF TRUSTEES
315.00 REIMBURSEMENTS - DISTRICT CHAIRS
320.00 REIMBURSEMENTS - INTERNATIONAL CONVENTIONS AND SPECIAL MEETINGS
325.00 REIMBURSEMENTS - PAST GOVERNORS
330.00 DESIGNATED FUND AUTHORIZATION AND ACCOUNTING
335.00 CANDIDATE CAMPAIGN FUND - INTERNATIONAL OFFICE
340.00 FUND RAISING - DISTRICT
345.00 FUND RAISING - CLUBS
350.00 FINANCIAL INDEBTEDNESS - CLUBS
405.00 INTERNATIONAL PRESIDENT - OFFICIAL VISIT
410.00 INTERNATIONAL COUNSELOR - OFFICIAL VISIT
415.00 CLUB DEVELOPMENT MANAGER
420.00 CLUB ENERGIZER
425.00 CLUB STATUS
505.00 SPONSORED YOUTH
510.00 SPONSORED YOUTH COMMITTEE
515.00 BUILDERS CLUB
516.00 K-KIDS CLUB
520.00 KEY CLUB DISTRICT
525.00 CIRCLE K DISTRICT
DUTIES AND RESPONSIBILITIES
1. GOVERNOR
2. IMMEDIATE PAST GOVERNOR
3. GOVERNOR-ELECT
4. TREASURER
5. SECRETARY
6. LIEUTENANT GOVERNOR
7. LIEUTENANT GOVERNOR-ELECT
8. K-T NOTES EDITOR
9. DISTRICT CHAIR
10. ADDENDUM TO DISTRICT SECRETARY
STATEMENT OF INTENT FORM - DISTRICT GOVERNOR
STATEMENT OF INTENT FORM - DISTRICT GOVERNOR-ELECT
STATEMENT OF INTENT FORM - LT. GOVERNOR
STATEMENT OF INTENT FORM - LT. GOVERNOR-ELECT
CHECK LIST FOR A SUCCESSFUL GOVERNOR'S VISIT
GOVERNOR'S VISIT INFORMATION SHEET
LIEUTENANT GOVERNOR'S CHECKLIST
CHARTER RESIGNATION WORKSHEET
The Kentucky-Tennessee District acknowledges the assistance given by the Kansas District in sharing their ideas and their Manual of Policies and Procedures without which the publication of this document for the Kentucky-Tennessee District would have been an almost insurmountable task. Thank you, Dorothea Leakey, Governor, Kansas District of Kiwanis International, 2002-2003.
The Kentucky-Tennessee District acknowledges the time and talent expended by Past Governor C. Edward Callis in the editing of this manual. For his many hours embedded in this work for the District, we are grateful.
Asa O. Bishop, Jr. - Governor, Kentucky-Tennessee District, 2002-2003
Fran Marion - Secretary-Treasurer, Kentucky-Tennessee District, 2002-2003